Introduction
In the realm of business, nurturing your company’s image is a critical aspect. Professionalism, transparency, and stellar post-sales service are qualities that resonate with customers when choosing one provider over another. Wondering how to make a strong start? The answer lies in creating company email accounts, and in this post, we’re here to walk you through the process.
Whether for your business cards, website’s contact section, or client communication, a company email account adds an air of professionalism. It instills credibility and enhances your corporate image.
Why Do You Need a Company Email Account?
As mentioned earlier, having a company email account elevates your credibility, instills confidence in clients, and enhances your brand image. Yet, several other compelling reasons make acquiring a domain-specific email account a smart move.
6 Reasons to Create a Company Email Account:
- Ease of Recall: A custom email account with your domain is inherently more memorable than a generic Gmail or Yahoo address. For instance, envision “[email protected]” versus “[email protected].” The former is not only easier to remember but also presents a professional image.
- Reinforces Corporate Identity: While Gmail and Yahoo are household names, showcasing your own brand in your email address gives your business greater prominence. Imagine having your sports apparel brand prominently displayed in your store window rather than a renowned brand like Nike.
- Cost-Effective: Many web hosting plans allow you to create custom email accounts for free if you have a hosting plan for your website. For instance, with LucusHost’s Web Hosting or SSD Hosting plans, you can effortlessly set up company emails via cPanel.
- Enhanced Organization: A company email account helps segregate work-related emails from personal ones, promoting a more organized daily routine.
- Effective Email Marketing: Sending special promotions or newsletters from a Gmail account lacks credibility. To make your efforts count, utilize a domain-specific email account.
- Centralized Mail Handling: Even with different addresses like [email protected], [email protected], or [email protected], you can create email redirects and manage them all from a unified interface.
How to Create Company Email Accounts through cPanel
Now that you understand the significance of having a company email account, let’s delve into the straightforward process of creating one using cPanel. This widely used hosting control panel, including LucusHost, simplifies the entire procedure. Let’s get started:
1. Access cPanel: Log in to cPanel either directly from your LucusHost client area or by visiting your domain/cpanel. Need assistance? This step-by-step guide explains how to access cPanel.
2. Navigate to Email: Once within cPanel, locate the “Email” section and click on “Email Accounts.”
3. Create Your Company Email Addresses: A new screen will appear, allowing you to begin creating your accounts. Simply add the desired name to be displayed before your domain. For instance, we’ve added “sales” to create the email account [email protected]. After setting the name and password, allocate the storage space per email account, and click “Create Account.” You can stick with the default limit and adjust it later if needed.
Email Redirects: As mentioned earlier, if you prefer managing multiple corporate email accounts centrally, you can do so by setting up email redirects. Return to the “Email” section in cPanel and click on “Forwarders.” Here, you can configure your email accounts to forward messages to a single address. For example, centralize emails from [email protected] and [email protected] to one main address.
Moreover, if you manage multiple domains, you can forward all emails from one domain to another by selecting “Add Domain Forwarder” and specifying the domains.
Managing Your Company Email Accounts: Beyond creating email redirects, remember that cPanel offers a host of functionalities for managing your company email accounts. You can:
- Create Mailing Lists: Useful for businesses with multiple employees, allowing you to create a list such as [email protected], containing the email addresses of each team member. This way, you can easily send important notices or meeting invitations to a single address.
- Monitor Email Delivery: Concerned that your emails may not be reaching recipients as intended? The “Email Trace” section in cPanel provides insights into sent emails, indicating successful deliveries or errors.
- Account Deletion: If you decide to eliminate an email account you no longer use, cPanel facilitates the deletion process.
- Autoresponders: During holidays or peak seasons, set up autoresponders to notify clients or suppliers that while you’ve received their message, you might not respond as promptly as usual.
While the above features are just a glimpse of what cPanel offers, exploring your hosting control panel will reveal additional functionalities and options for efficiently managing your company email accounts.
Final Step: Configure Your Accounts in an Email Client With your company email account created, you might wonder how to access sent or received emails. While webmail is an option, you can also use email clients like Outlook or Thunderbird or set it up directly on your iPhone or Mac.
Configuring these accounts in an email client is a straightforward process, but for the sake of clarity, we’ll cover it in a separate post. This will allow us to provide a step-by-step guide, ensuring a seamless configuration experience.
Recap: Undoubtedly, having personalized email accounts with your domain is crucial for projecting a
